141021 Kier Highways Audit

21/10/2014

Details of finding to be returned to Assurance Department within 3 working days of the finding

design

during our testing the supporting documents for staff costs included within claims were reviewed.

Whilst there were time sheets to track the operatives hours other individuals could not be traced

these staff costs are not based upon a clear approved methodology or on specific individuals time sheets.

the costs are calculated by the damage to Crown property (DCP) team and are based on their 4 years experience in dealing with previous claims of a similar nature

this also affects the effectiveness rating

by not having an approved methodology for the allocation of staff costs insurance companies could potentially reject claims submitted by the Highways Agency

proposed short term action

develop and implement a methodology that offers more clarity and traceability of staff costs on green claims. to be part of process review which will commence in September 2014